Job Description

Are you an experienced Real Estate Administrative Leader who thrives in roles where you can take ownership and serve as the driving force behind a fast-paced, high-performing luxury real estate team in Los Angeles? This is an impactful support role for a sharp, detail-oriented professional who brings a high level of discretion, poise, and initiative — someone who thrives in dynamic environments and takes pride in delivering exceptional results. If you thrive in bringing structure, strategy, and exceptional service, we’d love to hear from you. Salary: $85,000 - $120,000 commensurate with experience, in addition to a bonus. Benefits: Vacation, holidays, and sick pay Hours: Full-time, 40 hours, flexibility in the evenings and occasional urgent weekend needs (Drafting documents, sending out DocuSign, responding to email/calls/texts with acknowledgment as needed) Location: Los Angeles, CA (90028) In office - You live within a 40-minute commute of Los Angeles, CA. (90028) You have daily access to a personal vehicle that you can drive for work-related tasks. You have a driver’s license, and you carry insurance. Responsibilities: About the Role In this position, you’ll act as the lead agent’s right hand — keeping priorities in focus, timelines on track, and every detail in order. From managing calendars and communications to overseeing listings and client care, your ability to create structure and anticipate needs will be essential to the team’s success. You belong in real estate — you have a deep understanding of California contracts, CAR forms, and the full transaction lifecycle from pre-listing to post-close. You’re comfortable working with discerning clientele and bring professionalism, discretion, and warmth to every interaction. This is a position for someone who loves being behind the scenes, running operations with precision, and playing an indispensable role in a thriving stable business. What You’ll Do • Maintain and manage the lead agent’s calendar, email, and keep them on track and prepared • Maintain the SOPs and create or revise systems and processes for maximum efficiency  • Drafting contracts, managing listings from pre-market through close, including scheduling vendors, prepping marketing materials, and client communications with the support of a transaction manager • Manage the CRM to ensure clean, accurate, and strategic follow-ups are in place • Schedule showings, inspections, manage vendors, and deliver a concierge-level of service • Liaise between clients, vendors, and the agent, and delegate with professionalism • Handle special projects and act as the point of contact for clients Your Strengths • Deep understanding of California residential real estate forms, timelines, and listing processes • Strong written and verbal communication; confident in representing the team with professionalism • You are adaptable and can pivot quickly with impeccable attention to detail and the ability to juggle multiple high-priority tasks • Highly organized, resourceful, calm under pressure, and deadline-driven • Self-directed, reliable, and mature — you anticipate needs and you keep your team informed • Tech-savvy and comfortable using CRMs, Google Workspace, DocuSign, and project management tools  Qualifications: How to Qualify • 2+ years of supporting a residential agent or team in a similar capacity • An active CA real estate license is preferred, not required  We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. About Company: At Calibre Real Estate Group, we’ve closed over $75 million in transaction volume year-to-date, consistently outperforming in one of the nation’s most competitive luxury markets. Our success is driven by a unique blend of sharp business acumen and an eye for elevated design, allowing us to approach every transaction with both strategy and style. With a refined aesthetic and a trusted reputation, our team is known for delivering high-touch service rooted in professionalism, loyalty, and results. We pride ourselves on fostering a supportive, growth-oriented, and collaborative team culture—where driven individuals feel empowered, respected, and inspired to do their best work.

Job Tags

Full time, Work at office, Afternoon shift,

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